A. The Dutch Association Thailand department Hua Hin-Cha am abbreviated as NVTHC.
B. Objectives:
C. Strengthening the bond between Dutch people living in Thailand.
D. Stimulating cultural, sports & recreational activities by and for the members.
E. Providing some financial assistance to Thai cultural and charitable institutions.
A. The NVTHC is a non-profit association.
B. Board: The executive board consists of at least a chairman, secretary and treasurer and can be expanded if necessary
C. Member: There are two categories of members: Ordinary members and members of merit
D. Introducee: someone who, not being a member themselves, wants to attend an NVTHC event at the invitation of a member
E. Committee: A subdivision that organizes a specific activity.
F. Verification Committee: Consists of 2 ordinary members whose task is to audit the treasurer's accounts and to express an opinion on the financial management conducted.
G. Webmaster: Manages the NVTHC website and everything related to it.
H. Sponsor: A person or organization that contributes financially to the activities of the NVTHC and expects public recognition for this in the form of a name mention or advertisement.
I. Year: The contribution, book and association year runs from January 1 to December 31.
A. Ordinary members of the association can be all Dutch and Dutch speakers of other nationalities, insofar as they also live in Thailand, including any non-Dutch or Dutch speaking partners from the age of 18. Children up to the age of 18 fall under the family membership of their parent(s).
B. Special Category Members:
1. A member of merit can become someone who has made himself particularly meritorious. They are nominated by the board to the annual General Members Meeting.
a) The chairman or his deputy is authorized to refuse a request to be registered as a member if, in his/her opinion, there are justified reasons for doing so that endanger the continued existence of the association or otherwise cause damage to the association. could result in;
b) The person(s) involved may request the board to be heard by the full board;
c) After this rebuttal, the board will decide whether the refusal will be maintained or will be nullified;
d) The person(s) involved will be informed of that decision in writing (or by email if the home address is not known), stating the motivation on which that decision was based;
a) The board is authorized to expel a member if there are valid reasons for doing so that, in the opinion of the board, endanger the continued existence of the association or could in any case result in other damage to the association;
b) Before proceeding with expulsion, the person(s) involved is invited to defend themselves against the intention to expel him/her/them;
c) If the person concerned does not wish to defend himself or does not show up, expulsion is a fact;
d) After this defense, the board decides whether the intention to expel actually leads to expulsion or whether the intention will be withdrawn;
e) The person(s) involved will be informed of that decision in writing (or by email if the home address is not known), stating the motivation given to
which was the basis for that decision;
Those who wish to join as members must inform the membership administration or the secretariat. Membership commences upon payment of registration fee and contribution.
All members over the age of 18 are entitled to vote. All members over the age of 18 can be elected to the board.
1. An annual general meeting must be held within 2 months after the end of the association year.
2. A GMM is authorized to make any decision if: The date, time and place of the meeting, as well as the agenda, have been announced to the members in writing or by e-mail at least 10 days in advance.
3. The agenda of the AGM must contain at least the following points:
a. Approval of the minutes of the previous meeting
b. Report from the chairman on the previous association year
c. Oral presentation of the financial report for the previous financial year.
d. Report of the verification committee
e. Approval of the financial report for the previous association year.
f. Appointment of a new verification committee
g. Formal election and installation of the new board
h. Presentation and adoption of the budget.
i. Any other business
4. Unless the AGM decides that a vote must take place in writing, all votes are done by show of hands. A decision is deemed to have been taken by a majority of the voting members. In the event of a tie, the chairman will decide.
1. A BALV can be held;
a. If the board believes there is a special reason for this.
b. If there is a special reason for this according to at least 20 voting members.
2. A BALV is authorized to make any decision if: The date, time and place of the meeting, as well as the agenda, have been announced to the members in writing or by e-mail at least 10 days in advance.
3. Unless the BALV decides that a vote must take place in writing, all votes are done by show of hands. A decision is deemed to have been taken by a majority of the voting members. In the event of a tie, the chairman will decide.
1. The board of the NVTHC consists of the following members:
a. chairman
b. vice-chairman (combination position possible)
c. secretary
d. treasurer
e. events
g. 1 to 2 other board members.
2.
a. If one of the board members leaves during the year, the board can ask an ordinary member to temporarily take a seat on the board until the AGM.
b. The board will be formally elected at the AGM for a period of 12 months.
c. Board members can stand for re-election.
d. Board candidates are announced by the board 10 days before the AGM.
e. Every voting member can stand as a candidate.
1. The activities of the board must be in accordance with the objectives of the NVT. The board represents and protects the interests of the association. The board coordinates and stimulates the activities of the various committees. The board follows the regulations and where these regulations do not provide, the board decides in accordance with the objectives of the NVTHC. There is no financial compensation for the board activities
2. The board is accountable to the members in the General or Extraordinary General Members' Meeting.
3. The chairman monitors the objectives of the association. The chairman leads the board and chairs the meetings of members and the board. He represents the board of the NVT. In his/her absence, the vice-chairman or, if necessary, another member of the board takes over the duties of the chairman.
4. The vice-chairman takes over the duties of the chairman during his/her absence.
5. The secretary takes care of incoming and outgoing mail and provides communications. Takes minutes of board and membership meetings and maintains the archive. Maintains the e-mail address file. Publishes an updated membership file annually in the Orange Booklet, in collaboration with the Treasurer. Takes care of the ordering of stationery and envelopes from the printer. If absent, another member of the board takes over the duties of the secretary.
6. The treasurer is responsible for the financial management of the NVT. He/she assesses incoming invoices and ensures payment, provides adequate accounting for the assets and cash position of the NVT, reports to the board in every board meeting on the financial state of affairs. Every year the treasurer prepares a financial report for the previous financial year and provides the verification committee extensive explanation and insight into all relevant financial matters. He/she presents the financial report for the past association year to the General Members' Meeting as well as the budget for the following association year. If absent, another member of the board takes over the task of the treasurer, with the exception of the authorization of any payment, which is reserved for the chairman or vice-chairman and one of them is also authorized to sign for bank payments.
7. The Events board member organizes cultural events initiated by the board and for which no other committee exists. Maintain contacts with agencies for contracting artists.
8. The other board members assist in all kinds of activities of the NVT, promote the formation of committees and take the lead if necessary.
9. The board meets at least once every two months.
10. The presence of a majority of the total number of board members is required to take any decision. In the event of a tie, the chairman will decide.
11. The agenda of the board meeting follows the points mentioned in the minutes of the previous meeting. After an agenda item has been discussed, the item in question is automatically approved in previous minutes unless an objection is raised, in which case the part to be corrected will be recorded in the current meeting.
12. Minutes of board meetings must be provided to each board member as soon as possible, but no later than 4 weeks after the meeting.
13. Management conflicts are resolved amicably, in the event of failure, Article 6 BAVVL provides.
1. The board encourages and coordinates the organization of committees at the beginning and during the association year. Committees can come in many forms; committee for cultural events, day activities, tennis/golf weekend, Sinterklaas celebration, Christmas celebration, New Year's party, football, car rally, orange ball, children's Easter party, etc.
2. Committees have a representative/spokesperson but are otherwise autonomous in setting up a structure and carrying out an activity within the objectives of the NVTHC.
3. Committees request a budget from the treasurer. The treasurer allocates the budget based on the part of the total budget reserved for the activity in question. The treasurer will be accountable for this to the board at the next board meeting.
5. After an activity, the committee settles accounts with the treasurer by means of a statement of income and expenditure and hands over all supporting documents. The treasurer will report on this at the next board meeting.
1 Members pay an annual contribution, the amount of which is determined at the AGM.
2. The contribution must be paid before or at the latest during the AVL. If payment is not made on time, the right to participate in events will lapse.
3. When registering as a member during the association year, the contribution is calculated as follows: registration January - May 100%, period May - August 50% and thereafter 0 %.
Article 13: Entrance fee to events.
1. Every member, including the Special Category Members, pays an equal amount for entrance fees to events.
2. A person who is not a member of the NVTHC may, as an introducee, be allowed to participate in an NVTHC event on the basis of an additional payment on entrance fees, with the cost price serving as a guideline for the calculation.
Article 14: Termination of membership
1. If membership is terminated during the year, no part of the membership fee will be refunded.
2. If the annual contribution is not paid, membership will automatically expire on March 1 of the current association year. Re-registration is only possible as a new member.
Article 15: Regulation changes and/or additions
1. Only an ALV or BALV is authorized to make changes and/or additions to these regulations.
Article 16: Liability
1. During activities organized by the NVTHC, the NVTHC is not liable for any damage, accident or theft of goods, nor its directors, nor the committee members. The NVTHC or its directors and committee members cannot be held liable for damage to third parties.
Appendix:.
Remark; There are no articles of association, the NVT is not a formal legal entity and therefore has no articles of association. Never had. So there are only “Household Regulations”.