Dear members,

We see that the existing structure and design of our Dutch Association is under pressure. Therefore, we held internal consultations with the current board members and other members. The starting point and question was how things could be shaped in a way that is more relevant to the current times and situation.

First of all, it is difficult to find suitable new board members. Moreover, in Thailand, it's practically illegal to use a structure like "Association." Furthermore, it's considered outdated to have articles of association and regulations! 

This was the opinion of many we spoke with. However, the response was also that there must be clarity about the structure and internal organization of the Dutch Club Hua Hin as the successor to the NVT.  

So, we believe it's time to make some adjustments and present them to you, "our members." During the upcoming annual meeting in September, we can discuss this further, if necessary, or we can adapt any suggestions or ideas. Members and other interested parties will also soon receive a questionnaire, to which we hope to receive many responses, including concrete suggestions for club activities and the names of those who would like to personally participate, either one-time or as members of a subcommittee within the club. Based on this, we can determine whether there is still a need for a Dutch Club that organizes fun, interesting one-time or periodic activities and/or gatherings with and for its members.

Moreover, this is no longer simply the role of an executive board, as has been the case until now. 

We hope you'll take the time to review the thoughts and suggestions below and respond where needed. As mentioned, the questionnaire/survey will be available soon.

HOUSE RULES Dutch Club Hua Hin

Introduction

The Dutch Hua Hin Club is no legal entity. This house rules serve only but alreadys guidelineShe woulddand redundant must are when mutual respect and healthy mind prevails. 

Welcome bee the Dutch Hua Hin Club (hereafter: “the clueb”)!

1. Objectives:
1.1. Strengthen by tyres: The club want to the tyres between Dutch people living in Thailand stay strengthen and promote mutual contacts.
1.2. Cultural and recreational activities: The club stimulates cultural, sporty and all interesting activities who by and for our members become organized.

2. Membership:
2.1. Non-profit organization: The Dutch Hua Hin Club consists based on by a non-profit structure.
2.2. Management: It daily management is becoming executed Through An team by coordinators. If necessary can this team become extensive.
2.3. Membership: Heyt membership fee Wedrdt specifically used for the financing of social activities, as visiting the sick, wreaths, charity contribution and overhead for website etc, 
2.4. Guests: If you invited are through An club member, can you as guest participate On our events.
2.5. Committees: This are groups or people that specific activities to organize.
2.6. Verification Committee: A group of two members who the accounts of the financial coordinatebeetle checks.
2.7. Webmaster: Manages the website and everything what with it at to make has.
2.8. Sponsors: People or organizations that financial contributions On the activities and for this recognition received in the formby An attribution or advertisement.

3. Membership details:
3.1. Who can member become: The Netherlandsers , Dutchspeakers by other nationalities who in Thailand live, and non-Dutch partners from 18 year. Children under the 18 traps under It family membership by their parent(s).

4. Rules and Meetings:
4.1. Annual General Members' meeting (AGM): Annualis becoming there An general meeting held, whereby It coordinating team An summary gives of matters concerning the past year and specific plans explains for It comeend year.

5. Management responsibilities:
5.1. Daily operation: It coordinating team public transportlooks that aactivities in line are with the goals of the association.
5.2. Financial supervision: The financial coordinator manages the finances and presents reports On It coordinating tteam and the members.

6. Committees:
6.1. Autonomy: Committees are independent in the to organizeby their activities inside the goals by the club.
6.2. Budgeting: Each commission arranges are own budgeting and must the costs of the activities be able to cover out the income of the activity or the participation costs.

7. Membership fees:
7.1. Annual contribution: Members pay An annual contribution, of which It amount is becoming established dabout the coordinating team after consultation with the members.
7.2. Participation costs for events: Members and guests pay An cost-covering contribution to part at to take On events or activities.

8. Termination of the membership:
8.1. Non-payment: Memberships expired as the annual contribution not on time is becoming paid.

9. Changes of the rules:
9.1. Approval: It coordinating team can changes On this lines to carry out after consultation with the members.

10. Liability:
10.1. Responsibility: The Dutch Hua Hin Club (no existing legal entity) is not and can not liable are for injury, accidents or loss by goods bandageholding with the activities of the club.

1. Management and Club structure;

Instead of annual elections in the traditional sense, where one candidate is chosen or nominated for each position, we propose to continue the organization within the Club through co-option. This means that Club members, as needed, will themselves choose or nominate new members for the various roles, committees, or positions. This approach prevents a radical break with the past and aligns with our practice of constantly seeking suitable new active Club members. It's not always necessary to have multiple candidates for each position or activity for a fixed term; we are, of course, happy to have one or more candidates for each role, position, or activity who take responsibility for it. Candidates are already available for practical matters such as coordination, PR and communication, and financial affairs; however, please let us know if you are interested. 

2. The Club as a Portal for Activities
So we are preparing We anticipate a shift in how our members experience the Club. We're noticing that people are less and less interested in formal membership in a social group, but still enjoy participating in events and fun activities. This means the Hua Hin Club increasingly functions as a portal, a conduit, for activities that often have a Dutch flavor. These events can be characterized by, for example:

We believe this focus will broaden the Club's appeal, while maintaining our connection to our Dutch roots.

It should also be noted that for the time being, the monthly meetings at Chef-Sca and Pine-Apple Valley on Thursdays will continue. However, this too may change in the future. 

3. Change in Sponsorship
We don't expect to attract any new sponsors in the near future. Contributions to overhead costs remain welcome, of course. This means we need to reduce our reliance on sponsorship and focus on self-funding our activities based on actual costs. This also means we will no longer charge membership fees. Donations to special charities remain welcome. 

4. Financial Independence of Activities
A key change is that we expect each activity to be self-funded. This can be achieved through special sponsors who may be interested in a specific activity and/or through contributions from the participants themselves. Therefore, we must organize activities in such a way that the costs are covered by contributions from participating club members, ensuring the Dutch Hua Hin Club remains financially sound. For example, fishing on a boat costs 12,000 baht, but with 10 participants, it would cost 1200 per person, with no further club fees.  

5. Committees/Activity Groups as the Driving Force of the Club
An important aspect within the future of the Dutch Hua Hin Club is the role of committees or working groups. 

These groups are crucial to the club's success, as they drive its activities. We increasingly view the Dutch Hua Hin Club as a platform where members can organize their own ideas and initiatives. Anyone who wants to contribute to an activity can do so within the Dutch Hua Hin Club. Whether it's a cultural activity, a sporting event, or something else, we encourage members to share their ideas and participate in the organization. These groups can then independently organize activities or one-time outings, etc., for which interested parties can register with the coordinator. 

In this way we create a club that really for and by the members exists. Members can develop their own initiatives, and the club serves as a portal for those initiatives and activities. This makes it easier to organize more events, as long as the activity is financially self-sufficient. It also relieves the burden of the "board" as we knew it. We want to be a flexible and dynamic club where everyone can contribute to the organization. Fortunately, there are already some interested parties. 

Conclusion
With these revised house rules, we aim to strengthen the Hua Hin Club's position for the future, enabling us to flexibly respond to the changing needs of our members and the wider community. We remain true to our roots, but are looking to the future with a fresh perspective. We hope these adjustments will not only improve the operation of our Club but also increase the engagement and sense of community among our members.

Please send your comments and suggestions to this email address!

If our proposal is heard within the Club, you can count on our cooperation again!

With warm regards, 

Patrick Franssen, Robert Rijlaarsdam, Edwin Willems, Rini Busschers.

Two Dutch proverbs are hidden in the cartoon above...try to find them and share your answers with each other...

This is a newsletter from the Dutch Association Thailand Hua Hin & Cha-am. You are receiving this newsletter because you have had contact with the NVT. It is sent to members, but sometimes to a wider circle. If you do not wish to receive future editions, click here here to unsubscribe.